We are currently seeking an Administrative Assistant for our offices located in Abbotsford, British Columbia. If you want to experience the spirit of an entrepreneurial organization, while enjoying the impressive resources of an international player, we invite you to join us.
Introduction
Are you a Tech Professional looking to work closer to home? i–Open Technologies is looking to fill positions at our Abbotsford offices, located in the heart of the Fraser Valley.
The Fraser Valley offers the small-town community feel that provides a great place to live and raise a family. With more affordable housing, cheaper gas prices and a lower cost of living, i-Open Technologies provides the same opportunity as the big city companies but allows you to capture the benefits of living in the Valley.
Company Overview
At i-Open Technology Inc., we work together to create an environment where our people come first. Our employees reinforce that all who join our team are, as owners, empowered to participate in the challenges and rewards that come from building a world-class company. As an IT and professional services firm, our employees are the key element of our continued success, as is our ability to attract and retain top-quality professionals — professionals like you.
Our projects are GIS & Geospatial related, which means that knowledge of the Google Maps API, Google Earth API and/or CesiumJS libraries, ESRI’s ArcGIS for Server JavaScript and REST API’s and similar will be needed as time progresses. You will be required to learn how to leverage HTML5 for use on tablets or developing smartphone apps with any number of development frameworks.
Job Responsibilities – Administrative
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Provide general support to visitors
Job Responsibilities – Accounting
- Reconcile invoices and identify discrepancies
- Create and update expense reports
- Process reimbursement forms
- Prepare bank deposits
- Enter financial transactions into internal databases
- Check spreadsheets for accuracy
- Maintain digital and physical financial records
- Issue invoices to customers and external partners, as needed
- Review and file payroll documents
- Participate in quarterly and annual audits
Requirements
- Proven experience as an administrative assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment
- Proficiency in MS Office (MS Excel, MS Outlook and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant, Secretary or accounting assistant will be a plus
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